The 10 Most Effective Strategies Enterprenuers use in Improving Productivity
Hello there, as an entrepreneur, managing your time and staying productive is important in maintaining the business position, managing the business and helping the business strive for success. Since there are several task and assignments to be completed, all of which are competing for your attention. In this kind of situation it is easy to loose focus and get stressed. However, by implementing a few simple productive strategies, you can boost your productivity and achieve your goals. So, in this article we will share with you 10 of the most productive tips and strategies enterprenuers use in managing thier time efficiently and effectively.
10. Automate Task manually:
Technology has significantly improved the overall performance of mangers that priorities it. With the ever growing technological landscape and improvements in AI Technology some managers and enterprenuers use technological to complete a task to make a workflow better and improve productivity. Managers that use this strategy are far more better in thier performance than other mangers that don't use them. Managers use this strategy to make better collobartion, decision and to monitor employees data to enable him administer the right work to right worker.
Accenture, "Future Workforce Survey" shows that Automation can increase productivity by up to 30% and reduce costs by up to 20%. Additionally Boston Consulting group studies showed that Companies that adopt automation technologies can expect to see a 15-20% increase in productivity.
From this you can see the benefit automation would bring not only to your productivity but also to the company. And to automate consider using technological software in your work and your task as it will help you achieve your achieve ms better.
9. Create a routine:
When was the last time you scheduled yourself for that TV programme, and how did it turn out? It might have turned out pretty much better than the time you didn't schedule yourself or prepared at all. So, as it has been helpful for you in your daily life so also would it be helpful for you in your business life.
To create routines, is to prioritise task, set achieveable goals and schedule yourself for specific tasks and activities, and this must all be in a S.M.A.R.T (Specific objectives, Measurable, Archive able, Realistic and Time bounded) manner. Creating routines isn't just a way to improve your management skills and enterprenuership life, but also to improve your intelligence. A study conducted by the American University of California, Irvine found out that people who follow a consistent daily routine are more likely to experience improved work-life balance and reduced burnout. And this is true as routines significantly help enterprenuers to focus scheduled activity and task. To create a routine;
✓ Write down all you want to do in a day or a week and schedule yourself depending on time availablity and importance of the task or activity. Doing this would significantly help you in work.
✓ Use a Calendar or an app version to set better future objectives and strategies to achieving it.
8. Set a deadline:
Setting deadlines boosts motivation, focus, and accountability. By establishing clear, achievable, and measurable deadlines, you'll:
- Increase motivation and urgency
- Improve focus and concentration
- Enhance accountability and responsibility
Use tools like calendars, task management apps, or project management software to set and track deadlines. Make sure to communicate deadlines with team members, stakeholders, or clients to ensure everyone is on the same page.
7. Take regular breaks:
According to some health experts, the average adult human body needs around 7 to 9 hours of sleep per night to function optimally; meaning most adults should aim for this amount of rest each night. Although you can sleep like this, but still be less productive so , it is advisable to sleep well - not long, and it is important to take breaks for better working productivity. Having and taking regular breaks will help not only reduce stress, but also help you think better. As an entrepreneur, manger or employee it is better to request for breaks and give yourself a break from your work.
"Memento Mori' (Remember your mortality) - Julius Caesar, You are a mortal and you need rest.
6. Set priorities:
Like creating a schedule and a routine it is equally important to focus on a particular project or idea until it is completely executed. Even the Bible says in Matthew 6:31-34
"For after all these things the Gentiles seek. For your heavenly Father knows that you need all these things. But seek first the kingdom of God and His righteousness, and all these things shall be added to you. Therefore do not worry about tomorrow, for tomorrow will worry about its own things".
From residing this Bible verse you would see that God says you should priorities his Kingdom and his works, but in this case that kingdom is your team, your project, your task and your work. Try not to think much more about your past project failures or how your future projects will be like, but focus on how to effectively manage and execute your present project and improve your current working performance. In all forget the past, don't talk about the future, just settle the present.
5. Eliminate distractions:
There are a lot of things today that would get you distracted, it's not just your phone but also other activities. Virat Kohli once said Whatever you want to do, do with full passion and work really hard towards it. Don't look anywhere else. There will be a few distractions, but if you can be true to yourself, you will be successful for sure. What he his saying in essence is to abandoned whatever is pulling you down and making all your efforts seem as waste and to focus on your present project.
To build concentration is to abandoned distraction and build a place of silence. Noise are your distractions and silence is your meditation. Noise can come in many forms either through other people, your phone or your thoughts. So, to help you stop over thinking here are a few ways in which I also use in avoiding distractions.
✓ Stop staying in a noisy places that affects your work or politely tell the noisy people you want to concentrate.
✓ Turn off your notification, so you don't have to check your phone every now and then. But don't switch it off you might miss an important call.
✓ And finally, focus on what you are doing and think only about it at that time.
4. Delegate on less critical task:
To delegate is to assign or administer task to employees or others through given authority. Delegation is important in every business today. Adam Smith a Scottish Economist and the founding father of economics, said in his Book the Wealth of Nations 1776, that he visited a workshop that made pins and he figured out the workers all worked together in every process of making the pin, and that they were only able to make 16 pins a day a really poor amount, depending on it's demand then. So, Smith came up with the idea of Division of Labour where he said that if each process of making the pin was assigned to each employee the work would become even faster, leading to better productivity, more product outputs and overall better sales. With the advent of this strategy the workshop was able to make more than 3,000 more pins in a day and which means they were able to sell more as they met a higher demand. From the story of Adam Smith, you yourself as a manger can see the importance of delegation. Although many businesses do delegate but the only administer large task to employees, and leave small works for a particular employee to manage. And this mostly leads to project delays, not meeting the deadline and not having enough importance as needed.
So the next time your have even the smallest project share it to at least 2 people, and they together would make the project better than it would have been, if a single person had managed it.
3. Check your performance
Checking how far you've gone, will help you know what areas that are in need of improvement and how you can manage them. To analyze your own performance, use the S.T.A.R (Situation, Task, Action and Result) technique in setting clear criteria's, seeking feedback from others on your working habit and reflecting on your accomplishments and challenges faced. With the S.T.A.R method you would be able to define your situation, objectives, how to achieve the objectives and explain the positive outcomes of achieving that objective. Using this technique has significantly helped managers and team leaders and is still helping leaders.
To analyse your performance ask yourself and reflect on this questions.
• What have I achieved, and how?
• What have I struggled with, and why?
• Do I have data to back up my achievements?
• What is my work ethic?
• How well do I communicate?
• How well do I solve problems?
• How productive am I?
After asking yourself this questions work on your answers to be a better employee, manger or enterprenuer.
2. Avoid Multi tasking:
Research studies have shown only about 2% of the world's population can actually multitask. Although, you might think you multi task you're not actually multi-tasking, but you are just micro tasking (switching tasks very quickly). One notable research from the Harvard Business Review, was that stopping multitasking is really important to boost productivity and that multasking significantly declines a person's productive ability by around 40%, and focusing on one task at a time leads to greater efficiency.
In all Havard said we don't multi task but switch task rapidly, this would then cause us to loose productivity and that if we could manage one task at a time we would be able to become more productive. To learn more about how to multi task several buainess leaders, enterprenuers, managers and employees read books to help them understand how to stop it. I would recommend reading this book First things First.
1. Reward yourself
Finally reward yourself, I don't really need to go deep on this, you yourself know that you love to praise yourself and reflect on your achievements, well this is a fuel for better productivity and it would significantly help you to even work better.
From the above listed strategies mangers have been able to improve their productivity, all of which boils down to the company or business to earn more. I would recommend you start this all tomorrow or the next day you go to work, this would really help you very well. For better productivity I recommend reading this books;
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